Quality Assurance & Institutional Effectiveness
Registrar
Administrative
Type
FT
Qualifications
Experience
Registers and Records
Department
Bachelors
VCA
Reporting to
8years
License
NA
Knowledge
• Knowledge of university protocols on registers and records.
FT/PT
Skills
• Leadership & Communication skill
• Organized & detail oriented
• Excellent analytical & Decision making skill
• Detail oriented
• Proficient in personal computing skills
• Experience as a supervisor
• Excellent problem-solving skills
• Experience drafting policies and admissions criteria
• Ability to analyze and interpret data
• MS Office
Responsibilities
Shall be responsible for ensuring the maintenance and dissemination of University records and registers, manage the registrations and verify data for furnishing certificates of undergraduates and graduates.
Shall work closely with faculty and other academic administrators in developing explaining, and enforcing academic policies. In addition, he/she shall collaborate with other administrative officers to serve students and faculty.
Shall provide quality student service, in the area of registration and academic records, and ensure the confidentiality and accuracy of student records.
Coordinate the Student Information System
Conduct Pre-registration, Completion, Registration and Drop / Add • Coordinate the Student Information System across the University
Ensure compliance with Student Records Policy
Record transfer credit, advanced placement, study abroad work
Assign operator security profiles to Student Records users and monitor the system to prevent unauthorized access to computer records.
Shall ensure an atmosphere conducive to academic activity by producing timely and accurate statistics, class rosters, grades certifications and other reports:.
Produce official student lists, reports, statistics
Publish the Student Directory
Validate ID cards
Prepare statistical reports from Student Information System
Certify student enrolment
Generate ad hoc lists, labels, statistics from Student Information System
Process ID number changes, changes of school, name and address
Interpret & enforce academic regulations
Collect grades from the Office of the Dean Assessment and Evaluation
Monitor list of graduates
Ordering diplomas from tentative lists prepared by the Deans
Assist in the organization of student participation in Convocation.